July 7, 2014

Organizing Running Records

Running Records. Love the assessments, can't stand storing the materials. You should have seen the mess I've had over the years. Oh wait, you can! I have photographic evidence...
(promise not to pin these two pics?)

So I knew this would be the a great project for me to tackle this summer for Tara's Monday Made It:
http://4thgradefrolics.blogspot.com/2014/07/monday-made-it-summer-week-6.html
Since I work with an international class of EL newcomers and mainstream students (all 5th grade) I encounter quite the range of reading levels...so I need both of the benchmark kits for our running record assessments.

But they are just awful.

The folders are jam-packed and totally disorganized. And they have to hold both the fiction and nonfiction materials, which leads to this:
 and this:
(don't pin these either please, HA!)

So I decided to do away with those separate kits and bought a huge file box. I also purchased green and blue hanging files (to keep consistent with the green and blue benchmark kits I used to have). 

Most importantly, I bought enough folders to separate the fiction and nonfiction testing materials for each reading level:

which means I can easily get into each folder and grab exactly what I need:
 (I have these labels to share at the end of this post)

I decided not to make a label for this box (shocking, huh?) as it's pretty obvious what it is. But I did want to adorn it with some necessary information...namely some district charts I tend to misplace each trimester.

So I typed up the charts and used a little color-coding to identify the benchmark levels for each grade (the numbers on the left chart are used to enter data online for each level). Then I laminated the charts and velcroed them to the box, so I could grab them when needed:

And I did the same on the other side of the box, for the primary grade levels:

Now I have everything I need, all in one happy, organized box!

If you would like to use the file folder labels, please click on the image below:
https://drive.google.com/file/d/0B2ARzMSbNzXNbDNRMmNFRnNlNUE/edit?usp=sharing
This system would also work well for organizing your guided reading materials. Hmmm...I may have just found my next Monday Made It project! 

I hope some of you can use the file, thanks for visiting!

47 comments:

  1. I love how beautiful and clean this looks! You amaze me :)

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  2. I need to do this! My F&P folders took a beating last year! It always bothered me how thin the folders were so this would be a great alternative.

    Bryce
    First Grade Stampede

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    1. I know Bryce, they can hold so much more now!

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  3. This is great! Can you share the charts too? I wish I had the talent to do this!

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    1. Thanks Debbie! I can't share those because they are a district doc, I'm sorry, I do love to share whenever possible!

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  4. Love! I am printing the labels off...but I'm going to take it one step further and see if I can get a parent helper to do the work FOR me! Thanks for sharing!!

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    1. Thanks Meg! That's such a smart idea!

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  5. Thank you for the labels! We have these RR too but we have to share between classes so the cardboard box gets carted around. Hopefully the labels will help keep everyone organized.

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    1. Thanks for commenting Kim! I'm so happy you can use them :)

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  6. LOVE THIS! We use Teacher's College and the books and RR sheets are in sheet protectors in a binder. Not working for me, but this will! THANKS!

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    1. I'm delighted to hear it can help! Thanks for visiting! :)

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  7. Thanks! I have been wanting to move "out of the box" for a while because I like to hoard a zillion copies of the protocols! There is nothing worse than sitting with a kiddo and not having the darn paper. This will help! Thanks!

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    1. I love it..."out of the box"! I like to have a ton of copies too for the exact same reason! So glad it can help :)

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  8. Wow! Your attention to detail never ceases to amaze me. Thank you for the great freebie and tutorial!
    Erin

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  9. Beautiful! This was one of my projects for this summer because we have copies in the workroom and our printers were taken away a year ago. It is so frustrating to have to postpone working with a kiddo if I run out of copies. I love, love, love the idea of velcroing the charts to the box! Brilliant!

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    1. Thanks so very much! I agree, this is nothing more frustrating than when you run out--my goal is to have this box full!! ;)

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  10. I adore how organized this is....thanks for the file! I can't quite make it out...what brand file box is your file box...love the see through lid....

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    1. Hi Cheryl, thank you! I got it on Amazon: http://www.amazon.com/gp/product/B0006HVPJ2/ref=oh_aui_detailpage_o03_s00?ie=UTF8&psc=1

      I love the lid too! Everything gets so dusty in my classroom so it's nice to know this won't ;)

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  11. WOW!! Ty so much!!! Wonderful!

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  12. So organized! My folders are all a torn overstuffed mess too! Putting this on my to-do list!
    Rowdy in First Grade

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  13. Oh my gosh, this is just great!! We store our assessment materials in our teachers' lounge, but I never have the one I need when I need it! This is so helpful!! Thank you very much for sharing!!

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  14. My F&P folders look just like yours! Adding this to the TO DO list. Thanks for the labels!
    -Andrea

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  15. Love, love, love this idea! I always try to have multiple copies of the assessments ready to go, but after two year that has started to take it's toll on the folders in the benchmark kits. Can't wait to try this out!

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  16. This is FABULOUS! And I love the see-through lidded box to keep things from getting dusty! This makes me so happy!!!! Thank you!

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  17. Thank you for your hard work and great ideas!!! THIS IS PERFECT!! Last year on an PD day, one of our paraprofessionals made lots of copies of the tests, and we've been trying to figure out how to store them! This is PERFECT :)

    Bridget
    Literacy Without Worksheets

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  18. So organized! I love it! Thanks for sharing:)
    ~Kayla
    Kayla in the Classroom

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  19. I have that F&P box, too. But we use the pdf's online to track our assessments, so all we have to keep now are the books. I may use the labels for that!

    -Maria

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  20. As always, you've outdone yourself with beautiful organizing!!!

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  21. Seeing this makes me glad our RR (or TRC as they call it in NC) are electronic! All we have to keep up with are the books!

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  22. This just makes my heart smile. I use the exact same system for all my running record assessment copies that I use, but it's not labeled as well. I will definitely be using these labels to spruce mine up a little bit, so thank you! It is definitely SO much easier having everything in one place and easy to grab.

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  23. Wow, these look gorgeous and oh so organized! Love them. Thanks for sharing the labels. I have to admit, your before pics are exactly like what my current boxes look like. Thanks for the great idea!

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  24. WOW! Thanks for sharing! No worries about the scary "before pictures" - we've all been there. I'm still there, ha! Can't wait to use these ideas to organize everything :)

    Shelby
    First Time Firstie

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  25. Here's a thought my perfectly wonderful and organized friend....since you don't start school until after me...you can come to sunny Florida and organize little old me:) I just love everything you do! Thank you so much for sharing your wonderfulness with me and my linky:) Hugs!
    4th Grade Frolics

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  26. Hi Kristen Dear:
    Now that I am "back," I am catching up on missed posts... You know how much I enjoy color-coordinated hanging folders, so, of course, I loved this instantaneously! (Oh my, that word has too many syllables for my summer brain!)
    Thanks for sharing your ideas and your labels and your genuine wonderfulness!

    Kim
    Finding JOY in 6th Grade

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  27. Love it! I use the same system. I too keep them in files I added because of the ripping, your tabs are way cuter than my comic sans (Gasp)!

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  28. Kristen, Would you be willing to share how you created these labels for file folders? I have a mess of a file cabinet. I believe it would look so much nicer if I could create a document that could be editable for each file...Thanks for all of your great ideas!
    -Jennifer

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  29. Hi Kristen! Thank you so much for sharing your hard work. I am in awe of your organizational talents!
    Dianne
    Hopelessly Devoted to Teaching

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  30. This is so awesome! I keep trying to get organized but just can't seem to get it done. The other day, I found a page that I had scored with no name and no date. Now, that's really bad. I figured it out, but obviously need to get organized. I have some of this done, but not nearly as organized as yours, so plan to copy some from you. Thanks for sharing. Cecile Henderson Accent on Learning cwhaccent@aol.com

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  31. Kristen,
    Can you email me at peschaff@bresnan.net please? I have a coding question I need help with.
    Thanks,
    Erika

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  32. Thank you for this. I know you can't post some of this. Would you be able to share your template?

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